From bya at four.pairlist.net Mon Mar 2 18:15:39 2009 From: bya at four.pairlist.net (bya at four.pairlist.net) Date: Mon, 02 Mar 2009 23:15:39 +0000 (GMT) Subject: [BYA] *Rescheduled* BYA nomiations and election Message-ID: To all,Due to the snow storm we are rescheduling the nomination evening to Wednesday March 4 between 6 and 8 PM.? Elections will be held on March 17, at the library during our March Membership meeting 6:30 - 8:30 PM. Stop by the BYA?clubhouse on March 4th to submit your nominations and attend the March membership meeting on March 17 to cast your vote.The following positions that are open:Recording secretaryThe recording secretary shall be the chief records officer and the custodian of all files (agendas, minutes, reports, etc), and one?s duties shall include but not be limited to: take written attendance at all meetings; record minutes of every meeting and immediately forward them to the BOD?within three days of the meeting that was just held; read the minutes of the prior meeting at the current meeting for official approval/ratification; distribute the minutes upon ratification or after the corrected changes have been reflected in the minutes; maintain a book of minutes, reports, records, etc. pertaining to the organization; establish a data bank/manifest of all members; assume and perform the role of the corresponding? secretary in the absence and/or inability of him/her; and any other duties, tasks, and responsibilities germane to being the recording secretary as well as being an official of the organization. Additionally, the recording secretary of the organization shall not be a coach of any team to avoid the possibility of any intentional or unintentional nepotism, cronyism, or conflicts of interest; however, if necessity, not personal preference, dictates that a temporary exception needs to be made to this coaching restriction, e.g., having a shortage of coaches, then the BOD?shall vote on each case on a one-by-one basisPlayer agentThe player agent shall be the chief youth officer, who shall not be a coach of any team to avoid the possibility of any intentional or unintentional nepotism, cronyism, or conflicts of interest; however, if necessity, not personal preference, dictates that a temporary exception needs to be made to this coaching restriction, e.g., having a shortage of coaches, then the BOD?shall vote on each case on a one-by-one basis, and one?s duties shall include but not be limited to: represent the interest of the players (children); file insurance papers; attend registration sign-ups; safeguard registration copies; produce draft sheets; witness the selection process; determine player eligibility; compose spreadsheets by division and team; collect signed code of conduct policy forms; conduct background checks on all volunteers;? organize safety training (CPR, First-Aid, etc.); be an ex-officio member on (all) the competition committees in the role of secretary; and any other duties, tasks, and responsibilities germane to being the player agent as well as being an official of the organization.Financial secretaryThe financial secretary shall be the secondary financial officer and one?s duties shall include but not be limited to: audit the monthly financial transactions performed by the treasurer; present fiscal activity reports (monthly) to the Board of Directors, (quarterly) to the general membership, and (annually) for the yearly report; be an ex-officio member on all fund-raising and financial committees although attendance at such meetings is not required; assume and perform the role of treasurer in the absence and/or inability of him/her; and any other duties, tasks, and responsibilities germane to being the financial secretary as well as being an official of the organization. Additionally, the financial secretary of the organization shall not be a coach of any team to avoid the possibility of any intentional or unintentional nepotism, cronyism, or conflicts of interest; however, if necessity, not personal preference, dictates that a temporary exception needs to be made to this coaching restriction, e.g., having a shortage of coaches, then the BOD?shall vote on each case on a one-by-one basisThank you,Board of Directors -------------- next part -------------- An HTML attachment was scrubbed... URL: From bya at four.pairlist.net Thu Mar 12 20:44:39 2009 From: bya at four.pairlist.net (bya at four.pairlist.net) Date: Fri, 13 Mar 2009 00:44:39 +0000 (GMT) Subject: [BYA] BYA Membership Meeting Message-ID: ATTENTION ALL BYA?PARENTS, COACHES, AND VOLUNTEERS?Mark you calendars for the first BYA?Membership Meeting of 2009!This is an exciting year for the BYA?and we invite all of you to attend.? Discussion will include the following topics:??? * Current status of the organization??? * Unification with the Brentwood?School District??? * Important renovation and improvement projectsDon't miss out on the opportunity to find out what is happening at the BYA.? We hope to see you there.Date:? Tuesday, March 17thTime:? 6:30 P.M.Location: Brentwood?Library -------------- next part -------------- An HTML attachment was scrubbed... URL: From bya at four.pairlist.net Tue Mar 17 12:15:31 2009 From: bya at four.pairlist.net (bya at four.pairlist.net) Date: Tue, 17 Mar 2009 16:15:31 +0000 (GMT) Subject: [BYA] BYA Membership Agenda -- 3/17/09 Message-ID: ATTENTION ALL BYA?PARENTS, COACHES, AND VOLUNTEERSDate:? Tuesday, March 17thTime:? 6:30 P.M.Location: Brentwood?Library1)??? Welcome new board members2)??? Activities??? a)??? Basketball update??? ??? i)??? Jr. NBA?/ Jr. WNBA?competition summary??? ??? ii)??? Season wrap-up??? b)??? Baseball / Softball??? ??? i)??? Free Softball clinic??? ??? ii)??? Registration update??? ??? iii)??? Opening Day??? c)??? Football / Cheerleading??? ??? i)??? Early registration was a success??? ??? ii)??? Registration coming soon3)??? Organization??? a)??? District Attorney??? ??? i)??? Update??? b)??? Community Organizations??? ??? i)??? Unification with the Brentwood School District??? ??? ii)??? Sharing of information??? c)??? Committees??? ??? i)??? Concession -- need volunteers??? d)??? Renovation??? ??? i)??? LED Message sign??? ??? ii)??? Spirit store??? e)??? Credit Card machine??? 4)??? Questions and Answers -------------- next part -------------- An HTML attachment was scrubbed... URL: