From bya at four.pairlist.net Wed Oct 21 15:01:15 2009 From: bya at four.pairlist.net (bya at four.pairlist.net) Date: Wed, 21 Oct 2009 19:01:15 +0000 (GMT) Subject: [BYA] BYA -- Treasurer Special Election Message-ID: To all,The BYA?is holding a special election for the Board position of Treasurer.? The responsibilities of the position are posted below.? We are accepting nominations for this position from now through October 27th.? Voting will be held on November 3rd between the hours of? 6-8 PM.? Please stop by the clubhouse or see a board member to nominate a candidate for this position.Roles and Responsibilities:The treasurer shall be the primary-chief financial officer and the custodian of all funds and other property of the organization, and one?s duties shall include but not be limited to: collect, deposit, and expend funds for the organization; prepare a full and accurate monthly account of books, ledgers, journals, and reports of all financial transactions; submit a written financial report at every BOD?and general meeting with available copies upon request; ensure all documentation for income and disbursements are kept in order; disburse all funds by check only; co-sign all checks with the President; balance all accounts on a monthly basis; present written and oral reports at every Board and general meeting; establish on-line banking; file all forms as required by the IRS and state agencies; order an audit of bank transactions, statements, canceled checks to invoices, etc. completed for the December annual evaluation/general meeting; oversee the concession sales; withdraw and/or disperse monies only after having it deposited first; administer all fund-raising activities; be an ex-officio member on all fund-raising and financial committees although attendance at such meetings is not required; and any other duties, tasks, and responsibilities germane to being the treasurer as well as being an official of the organization. The treasurer shall be bonded. Additionally, the treasurer of the organization shall not be a coach of any team to avoid the possibility of any intentional or unintentional nepotism, cronyism, or conflicts of interest; however, if necessity, not personal preference, dictates that a temporary exception needs to be made to this coaching restriction, e.g., having a shortage of coaches, then the BOD?shall vote on each case on a one-by-one basis. -------------- next part -------------- An HTML attachment was scrubbed... URL: